CONFERENCE PLANNING IS OUR FULL-TIME JOB, NOT YOURS
Xplor, Inc. is intimately familiar with the process of planning and executing annual conferences from the first brainstorming meeting until the last attendee heads home. We focus on giving your attendees an experience so they will walk away energized, enthused, and raving to friends and colleagues.
Make your next conference a fun, energetic, and vibrant place to share best practices!
Theme, Entertainment, Exceptional Experiences
Whether we are creating an overall theme for your conference or for an event during your meeting; bringing in big name celebrities, live action artists, interactive team building events, or surprise appearances (ever had a baby zebra show up at a conference?...We have!); Xplor will enliven the audience and create a positive buzz about the event.
Real time surveys, Catchbox (a wireless audio system that includes a mic you can throw—yes, literally throw—into the audience), a drone flying overhead with the images projected on stage, and an onsite printing station for same-day event photos keep the event fresh and the attendees interested.
Deluxe swag bags can includes everything an attendee would need for the location (for example, sunscreen, Rayban sunglasses, sleek stainless steel water bottle, and an oversized, branded beach towel).
Our full service conference packages include:
- Conference Theme Proposal
- Speaker Bookings & Contract Riders
- Event Website & Online Registration
- Custom-Designed Event Materials (Agenda, Program, Signage, etc.)
- Destination & Hotel Sourcing
- Contract Negotiation
- Air Bookings & Sourcing
- Menu Planning & Themed Décor
- Room Registration & Hotel Rooming List Management
- Vendor sponsorship management, including soliciting vendor sponsorship
- Onsite daily communication with attendees, including room drops, nightly newsletters, and pertinent trip information
- Room Gift Selection & Onsite Experiences
- Cost-Effective Yet Eye-Catching Swag Bags
- Dedicated 1-800 Travel Hotline
- Full Service Hospitality Desk Onsite